Saskatchewan Community Schools Association
Constitution and Bylaws
The name of the Association will be “Saskatchewan
Community Schools Association”.
The objectives of the Association will be to:
a) Promote the community-school concept
b) Communicate, disseminate information
c) Provide in service
d) Be a mutual support
The vehicles used to reach objectives will be meetings, conferences
The operations of the Association will be carried out chiefly
in the province of Saskatchewan
The Association shall be carried on without purpose of gain
for its members and any profits or
other accretions to the Association shall be used for promoting
In the event of winding-up dissolution of the Association,
any funds of the Association remaining shall be given or transferred
to such organization concerned with education or with community
affairs or as may be determined by the members of the Association
at the time of wind-up or dissolution.
a) Membership is open to all persons interested in, involved
in, or supportive of Community Schools.
(i) Group Membership is open to all schools interested
in or involved in Community Schools.
(ii) Associate Membership is open to all school division
offices, organizations, businesses, associations and agencies
interested in or supportive of Community Schools.
b) Membership Fees: The fees for membership shall be set
from time to time at an Annual General Meeting. The membership
year will be the same as our fiscal year, September 1 to
(i) Group membership fees shall be $ 50.00 per school
per year. Each school will receive copies of the Association
newsletter and employees and parents of that school are
entitled to register at the annual Community Schools Conferences.
(ii) Associate membership fees shall be $ 50.00 per year.
An associate member shall receive the Association newsletter
and be entitled to register individuals, of that associated
members organization, at the annual Community Schools
a) Three (3) members of the group membership and three
(3) members of the associate membership are entitled to
vote on matters requiring a vote at the Annual General Meeting
and at other General Meetings that may be called from time
to time. Three members of each of the above membership groups
are also entitled to vote on matters from time to time which
may require a mandate from the membership.
b) Elections for the Executive positions will be held at
the Annual General Meeting. All members belonging to a group
membership and three members of an Associate Membership
are entitled to vote for the Executives of the Association.
Elections will be held by secret ballot after nominations
have been approved.
3. TERMINATION OF MEMBERSHIP:
Termination of membership shall take place for the following
a) a request to the Secretary by said member
b) a failure to meet membership fee as set by the Association
c) by extraordinary resolution of the members passed at
the general meeting called for that purpose
4. MEETINGS OF THE ASSOCIATION:
a) The Annual General Meeting of the Association shall
be held in the fall of each year for the purpose of electing
members to the Executive and to conduct business of the
b) A nominating committee shall submit a slate of candidates
for the offices of the Executive to the Secretary one month
prior to the Annual General Meeting. Any other members may
nominate candidates from the Association for offices of
the Executive. Nominations shall be received, by the Secretary,
one month prior to, or from the floor at the Annual Meeting.
Any person not present at the meeting, shall not be nominated
unless such person’s written consent to the nomination
has been filed with the Secretary of the Association.
c) Other general meetings of the Association shall be held,
at such times as shall be determined by the Executive.
d) Notice of any annual meeting or other general meeting
of the Association shall be given to the membership school
or organization by mail, fax or email at least fourteen
(14) days prior to the meeting date.
e) A quorum at any Association meeting shall consist of
at least two thirds of the elected Executive.
f) All proceedings of the Annual General Meeting shall
be governed by “Roberts Rule of Order”, where
they are not contravened by Articles of the Constitution.
a) The Elected Executive consist of:
(i) A President, Vice President, Secretary, Treasurer,
Newsletter Coordinator and Membership Coordinator. Persons
elected to these positions shall hold two (2) terms of
(ii) One Regional Representative shall be elected for
each of the seven regions in which Community Schools are
located. These regions are Region 1, Region 2, Region
3, Region 4, Region 5, Region 6 and the Northern Education
Region, as set out in the Community Schools Directory.
Each Regional Representative shall hold a one (1) year
term of office.
(iii) The past president shall hold a position on the
b) The appointed members of the Executive may consist of:
(i) A representative from each of the following agencies:
Saskatchewan Education, Training and Employment; IMEAC;
Metis Nation; FSIN. These representatives shall hold one
(1) year terms of office.
(ii) A Conference Coordinator. This person shall hold
a one (1) year term of office.
(iii) A CACE Representative. This person shall hold a
three (3) year term of office.
c) The Executive shall meet at least three (3) times in
each calendar year and otherwise at the call of the President.
d) All elected and appointed members of the Executive shall
have full voting privileges.
e) The Executive shall be responsible for the conduct of
the affairs of the Association and the pursuit and execution
of its objectives at all times between general meetings.
f) No Executive member shall receive remuneration from
the Association other than expenses for her or his duties
as an officer.
g) Any vacancy, whether caused by death, resignation, or
otherwise, occurring among the Executive, shall be filled
by the Executive by appointment from among the members of
the Association. The term of this appointment shall continue
until the next Annual General meeting.
h) All members of the Executive shall be members of the
i) The Executive officers shall hold office until their
successors are elected.
6. POWERS AND DUTIES:
a) The President shall be chief executive officer and shall
preside over general meetings of the Association and over
meetings of the Executive.
b) The Secretary shall keep records of the Association
and shall record the minutes of the general meeting and
of meetings of the Executive.
c) The finances of the Association shall be administered
by the Executive, and the Treasurer shall be responsible
to the Executive for the custody of the Association’s
monies, and shall make an accounting thereof to the Executive
as it directs and to each annual meeting of the Association.
d) The Newsletter Coordinator shall be responsible for
publishing a newsletter to the membership at least two times
e) The Membership Coordinator shall be responsible for
recording membership, collecting membership fees and keeping
an up-to-date record of names and addresses of memberships.
f) The Conference Coordinator shall be responsible for
appointing, organizing and chairing a conference committee
for the purpose of conducting an annual community schools
g) The Executive shall appoint standing or select committees
from time to time: such committees to be responsible to
h) The officers shall see that the minutes of the Association
meetings and all other books and records of the Association
required by the bylaws of the Association are regularly
and properly kept.
a) The fiscal year of the Association shall be September
1 to August 31.
b) The officers shall present before the members of the
Association at the annual meeting, a financial statement
showing the income and expenditure, assets and liabilities
of the Association.
c) All cheques, drafts and other financial or legal documents
shall be signed by two or more members of
8. INSPECTION OF RECORDS OF THE ASSOCIATION:
The books and records of the Association shall be open to
the inspection of members at all reasonable times upon request
to the Treasurer.
9. AMENDMENT OF CONSTITUTION AND BYLAWS:
The Constitution of the Association and these Bylaws may
be amended from time to time by a 75% majority vote at any
annual meeting or other general meeting of the Association,
provided that notice of intention to amend the Constitution
or these Bylaws or both is include in the notice of the meeting
as a special resolution.